Frequently Asked Questions

Q: What does the planning process look like?

A: We are always here and happy to chat through planning details or answer any questions that may come up throughout your planning! Our planning process generally begins with the following timeline:

  • 6-8 months prior: Menu Tasting
  • 3 month prior: Detail Meeting (Timeline, Food & Beverage Selections, Room Layout, Vendor Details)
  • 1 Week prior: Final Detail Meeting (Confirm any outstanding details, final counts & final payment due)

Our Catering Director, in additional to a full catering crew, will be present day of to ensure everything comes together perfectly!

Q: When are payments due?

A: A $2,000 deposit is due at the time of booking, a second deposit of $2,000 is due 6 months prior to your wedding. Both deposits will be applied to your overall bill. All other anticipated food and beverage costs are due 7 days prior to your wedding. A credit card will be put on file at your final meeting to cover any pre-approved costs incurred that evening (i.e. reserve kegs, additional bottles of wine, etc.). Payments can be made online or in person – credit cards are the only form of acceptable payment.

Q: What “fees” are there to know about?

A: In addition to the ceremony, room rental, food and beverage costs, the only other fees you’ll encounter will be:

  • 20% Service Charge on all food and beverage to compensate our staff for their services
  • Sales Tax on all food, beverage and service charges
  • Security Officer – see further pricing from Catering Director

Q: Do you allow outside food and/or beverage?

A: With the exception of your wedding dessert from a licensed bakery, we do not allow any outside food or beverage. If there is an excess amount brought in of either food or beverage, by the wedding party or by guests, this will result in charges comparable to the cost of the items.

Q: What’s included in the room rental?

A: Ceremonies – differ between packages, see details from Catering Director. Receptions – Tables, Chairs, Table Linens and Napkins, China, Glassware and anything necessary for food and beverage service, wireless microphone connected to our house sound system.

Q: Who is responsible for setup and tear down?

A: We know you have a busy day, so we’re happy to help with the setup of décor! You’ll arrange a time prior to the wedding day to drop off all your items and talk through instructions. Our staff will take care of it for you day-of! Vendors (florists, bakeries, DJs, etc) are responsible for the setup of their items, and are welcome to come any time after 10am. Your group is responsible for removing all décor and personal items that evening.

Q: What are the rental hours?

A: We’ll work together to create a timeline that best suites all you have planned for your big day. Your ceremony or reception can start as early as you wish! The venue closes at 1:00am, with last call and music ending at 12:30am. (Guests are welcome to keep their vehicles here overnight.)

Q: Do you have specific vendors that you recommend?

A: Yes! After booking, you’ll receive a Booking Bundle which will provide a Recommended Vendors List. These are vendors we know, we love and have been to our venue before. You’re certainly welcome to find vendors

Q: Are there local hotels, and do they offer shuttles?

A: There’s an assortment of nearby hotels for your guests accommodations! We have special Stonebrooke rates set up with the Fairfield Inn & the Hampton Inn – both ten minutes away. Shuttle services can be arranged with the hotels upon booking your room block.

Stonebrooke Weddings
2693 County Rd 79
Shakopee, MN 55379